As we act to have a Year of Living Less Dangerously from wildfire by hosting Firewise events, trying to find a venue to share the Firewise message with others can be challenging. Where do you go to get the word out? When selecting a venue safety and ease of access are primary concerns. As you choose your site for the meeting make sure there is plenty of safe parking, no serious safety hazards and facilities such as safe clean restrooms.
Many times selecting community meeting locations can be fun and creative. Many organizations relish the opportunity to be helpful or to give back to the community by providing a meeting space for a set time. A Firewise event or booth makes helpful, valuable information available to residents in the community which is beneficial.
When you ask a facility manager to use the site be specific about your request. Know in advance of your meeting request, what day the event will be held along with the time, potential number of attendees, and any specific needs such as a projector or other audio visual equipment. Some facilities will help you with your needs for free but also be prepared to pay a deposit or a key deposit. Some facilities may require you to sign a contract. Pay attention to the contract and ask questions before the event. Make sure that you have asked about everything you will need long before the day of the event such as chairs and tables etc.
On the day of the event Remember you are responsible for the facility while you are using it. Make sure that you are on time to set up. Follow all the rules about noise, parking and anything else the facility has asked you to be mindful of. Clean up any trash or wipe up spills and leave the facility clean.
Some sites Firewise communities have used to share the fire prevention message are as diverse as the communities themselves and include: fire station bays, garden clubs, community centers, parks, recreation centers, libraries, outdoor theaters, grange halls, private property, open space areas or shared green areas, historic buildings, restaurants, lodges, golf courses, marinas, and more. A community meeting is s good way to share how your actions have made a difference in your community and at the same time be able to share the value of those actions with those who are not knowledgeable about Firewise. Take your actions to a new level by hosting a community meeting to share your success.