#3 - Record keeping for annual fire door inspections.
One of the biggest changes to the 2013 edition of NFPA 80 is a reorganization and update to Chapter 5 for inspection, testing, and maintenance provisions. I will talk more about Chapter 5 as a whole in one of my next posts (I would say it's worthy of the #1 spot) but for now I wanted to highlight one of the new sections that was added to Chapter 5 regarding maintaining records of fire door inspections.
With the requirements for the annual inspections of fire doors only 3 editions old, the committee is still working on developing the specifics regarding the process. One of those areas that was further developed for this edition of NFPA 80 is maintaining records of the inspections.
Since the addition of the annual inspection requirement in NFPA 80 in 2007, the standard has always required records of the inspections to be kept and available for the Authority Having Jursdiction so they can verify that the inspections have taken place. The new requirements in Chapter 5 now quantify how long records should be retained as well as what information should be contained in those records.
In summary, look for these provisions in Section 5.2.2 when you are reading your new edition of NFPA 80:
- Period of record retention: records shall be retained for a period of at least 3 years.
- Types of records: the records shall be on a medium that will survive the retention period. Paper or electronic media shall be permitted.
- Information collected: A shall include information such as the following: date of inspection, name of facility, address of facility, name of person(s) performing inspections and testing, company name and address of inspecting company, signature of inspector, type and description of each fire door inspected, and more!