I display the inspection tags for the sprinkler system in the riser room at the nursing facility where I work. There are stacks of them dating back to 2006. How far back do I have to keep them or do I only need the current one?
NFPA 25 does not mandate the use of inspection tags but does recommend in Annex G the timeline established in Section 4.3. The IFC beginning with the 2015 Edition does not prescribe a retention period. Here in Texas our state rules require that tags be maintained on the system for 5 years. Hope this helps.
My Life Safety Code (LSC) surveying experience tells me you should keep those maintenance and inspection documents for at least 10 years which is the statutes of limitations in most states. Some of the records such the acceptance tests for the systems need to be permanent kept.
The surveyor is required to determine the periodic testing, maintenance, and inspections have been documented over an appropriate time line for compliance to the 2012 NFPA 101, LSC.
I would get legal counsel from your attorney and talk with your LSC survey agent before discard any of the records.
Here is a website I found that may be helpful to.
I actually wasn't going to get rid of them, just file them away with other records I have to keep. I mainly was looking for how long to keep the inspection tags on the sprinkler riser. They were all there going back to 2006 and it was unsightly.
I found out that there actually no set standard on how far back the inspection tags go, as long as you have on file the appropriate documents on file, which I do. You only have to display the current one, the same as it is on a fire extinguisher.
Glenn Hepburn KG5YVF
Maintenance Director/Safety Officer
Gassville Therapy and Living
203 Cotter Road Gassville, AR 72635
870-435-2588 (facility) 870-404-4412 (mobile)
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As a matter of functional purpose I would say that having the last 3 or 4 tags could be beneficial to FD personnel who are investigating alarms caused by sprinklers. At times sprinkler system flow alarms activate for various reasons, but have not actually discharged water through a head. In these cases the ability to see the "normal" sprinkler conditions as recorded on the tag can help determine the cause and the potential corrective action. My FD seems to have a good number of these type calls where the alarm activates due to an air compressor issue or changes in the municipal water supply pressure. Having the last years worth of tags on the controls could be much faster than getting the person responsible for the tags that have now been filed away 24/7/365?
That has been my experience as well. The people before me kept using cheap home-owner type compressors and they would fail. I upgraded to a commercial twin cylinder and climate controlled my riser soom and that has alleviated the compressor issues.
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